Prevention is always the best cure. Having a great product does not equate success in business. If you do not have an A – Z plan in place, it could lead to delays, financial losses and even the closure of your business. Behind the success of every business lies the team that worked to achieve it. Having the right team in place means hiring qualified candidates and also preparing for unexpected staffing problems, Here, is a list of the most common staffing problems that businesses encounter and solutions to overcome them.
Eleven Staffing Problems and their Solutions
- Hiring the Right Employee
Finding talented and qualified candidates requires time and money, which can hinder day to day operations. Until your hire starts working for you, you can never guess if they are the right person for the job.
Solution – The best way to combat this problem is to shop around and hire contract staffing companies in India, such as Red Bixbite Solutions, Pvt Ltd. They can provide you contract staff for a specific period that you can hire onto your permanent staff based on their performance. This will help to not only save you time and money, but also help you stay focused on developing your business by avoiding the frustrations of hiring and re-hiring.
- Effective Candidate Screening
Not every company can have a full-time dedicated HR department focused on recruiting. This often means that companies do not have the time or resources to effectively screen candidates. Therefore, resulting in the wrong hire that costs money, time and adds to your turnover rate.
Solution – To avoid unforeseen problems in staffing that can result in delays in reaching deadlines and goals, it is best to use the aid of a placement agency. Your staffing partner can help you with your requirements in permanent staffing, contract staffing, IT staffing, etc., by screening each candidate thoroughly before sending them to you.
- Hiring for the Ups and Downs of Business
Every company goes through ups and downs, peak seasons and low periods. Hiring permanent staff during peak seasons can cost you more, as you will have lulls in business that will leave many employees with nothing to do on your payroll. In contrast being understaffed and over working your permanent employees can lead to errors and delays in meeting deadlines.
Solution – The best solution is to hire an employment agency that can fulfill your temporary staffing needs with qualified individuals. Having placement agencies at your disposal, working for you, means you never have to worry about having too little or too many employees.
- Hiring the Wrong Candidate
The most common reason for high turnover in any company is due to wrong hires. Lack of screening, vague job descriptions, expectations not being met, inadequate or no background checks results in employees leaving or being fired. This means the company has to once again start the wheel of recruiting, costing more time and money.
Solution – Recruitment agencies are the best solution for this problem. You can choose from the wide array of international recruitment agencies in India, such as Red Bixbite Solutions. Staffing partners, specialize in hiring the right candidate by correctly matching the qualifications, expectations and skills set of the candidate. They are familiar with the needs of a business including knowing how to hire for busy seasons and slow periods. By telling your staffing partner your needs and expectations, they will actively screen through their large pool of talented resources that they have access to and match them with your requirements. Resulting in a greater chance of the perfect hire for your company.
- Staying Updated and Complying with the Latest Laws and Regulations
Laws and regulations are constantly changing as the business environment changes. Today, more businesses have a local and global presence. This means being up to date on employment laws in each geographic location. Failure to do so can lead to unnecessary lawsuits, audits and even the closure of your company.
Solution – The only solution to this is to simply stay updated on the current laws and regulations. Either you can have legal experts on your payroll or create tie-ups with legal counsel to contact when necessary.
- Managing Turnover Rates
When employees leave, it can leave employers in a tight spot. Not only do you need to spend time and money finding a new candidate and training them, but it can affect your project deadlines. When vital members leave your organization, it not only causing delays but the loss of knowledge pertaining to the project.
Solution – Although staffing agencies can help minimize the risk of employees leaving, through screening and matching requirements and expectations, there could be “n” number of reasons for an employee leaving. A key staff member might decide to leave your organization for personal reasons, higher salary package, mismatch in work culture or perhaps he/she is just unsatisfied in the role. To combat a high turnover rate, you can conduct exit interviews to understand why employees leave. With this information in your arsenal you can reduce your turnover rate by offering the things that were found lacking, to your new hires to attract and keep them happy in their jobs.
- Salary Package
Structuring an employee’s salary can be frustrating. The competition is fierce amongst smaller and medium size companies, as they not only have to compete against each other but also bigger organizations with bigger budgets.
Solution – Although a great salary package is a crucial factor for potential candidates when deciding to join a company, it is not always the most important. You can attract candidates by offering rewards, flex-time, better vacation time, work from home options, incentives, bonuses etc. Moreover, candidates may choose a company with a lower salary package if the job pushes him/her to excel and learn something new. It’s important to make the job as attractive as possible for the candidate, which requires clear communication about the expectations of the candidate and those of the company.
- Hiring for Vital Positions
The cost can be heavy when a key member suddenly leaves. The responsibilities carried out by the individual might not get done, which can cause delays and cause a break in communication and business flow.
Solution – Finding a qualified candidate in a short span of time can be frustrating. By using a recruitment agency, such as Red Bixbite Solutions, the best staffing company in Pune, with access to a large pool of experienced candidates, the position can be filled quickly. Moreover, you can also partner with a recruitment agency that caters to niche markets, which will benefit you greatly by filling the position faster.
- Insufficient Staff
Many companies, to cut costs, often run businesses with minimum staff and exert pressure on existing staff, during peak seasons, which pushes employees to burnout in high stress situations.
Solution – To avoid understaffing, the use of staffing agencies to hire temporary staff can help in meeting seasonal demands. When you hire temporary workers from a placement agency, you will have access to candidates who are experienced in the field and can easily adapt to the needs of your business and ease the workload of your employees. Furthermore, if a temporary worker displays exemplary skills, you can always hire him/her on to your permanent staff.
- Hiring Candidates Compatible to Company Culture
Having the most skilled and qualified employee might always not work best with the team or merge effectively with the workplace environment. Although, sometimes a culture clash can be disregarded, it can affect performance, create stress and tension among co-workers, thus affecting productivity.
Solution – Hiring the right candidate extends beyond screening for qualifications. Screening and qualifying a candidate to ensure he/she matches not just the job description but can merge seamlessly with the team is vital. Using a staffing agency will save you time, as they will screen the candidate to match all of your expectations.
- Too Many Employees on the Payroll
When businesses start laying off workers due to overstaffing, it can drastically affect employee morale and damage the reputation of the company. Just because employees seem to have time on their hands, does not mean you are overstaffed. It could just be a slow period.
Solution – To determine if you are truly overstaffed, review your financial statements. Determine if sales have increased or have sales remained unchanged, while payroll costs have increased? Use the financial information and communicate with management to properly assess your staffing requirements.
The importance of proper staffing and addressing staffing problems are increasing. By making the right hire from the get go, companies can save time and money. By assessing staffing problems and exploring solutions, companies can retain good employees and reduce/eliminate the cost of re-hiring. Using a recruitment agency, such as Red Bixbite Solutions for job consultancy in Pune, you can rest assured that the employees you hire are the most qualified for the job, will work well with your team members and merge seamlessly with your company culture.
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